Privacy & Cookies Policies
The American Section of the Lycée International de Saint-Germain-en-Laye
Last updated May 15, 2018
The American Section of the Lycée International de Saint-Germain-en-Laye (American Section) respects the privacy of every individual who visits this website. We have created this statement to demonstrate our commitment to your privacy. The information below pertains to the information that the American Section may collect during your visit to our website, and outlines how that information will be handled.
The American Section website has pages that are both publicly accessible and password/login protected. All pages are hosted under the domain www.americansection.org. The American Section is not responsible for the privacy practices of external sites linked from, or referenced by, www.americansection.org. This policy outlined below applies solely to information collected by this website.
III. Personal Data
The American Section will not collect any personally identifiable information about you, including name, address, telephone number, or e-mail address ("personal data") through this site unless you have voluntarily provided it. If you do not want your personal data collected, we ask that you refrain from submitting it. When you do provide personal data, that information may be used in the following ways, unless stated otherwise:
to fulfill a request that you have made;
to update your school maintained record; or
to contact you.
The school will not sell, rent, or market personal data about you to third parties.
IV. Additional Information Collected Automatically
In some cases, this website may automatically (i.e., not via registration) collect information about you that is not personally identifiable. Examples of this type of information include the type of Internet browser you are using, the type of computer operating system you are using, the IP address of your computer, and the domain name of the website from which you linked to this site. This information is used solely to provide the school with overall statistics on website usage, and to evaluate generalized user demographics to help us make our site more useful to visitors.
V. Online Profile Updates
If you complete a profile update form and share your personally identifiable information, this data will be used only to fulfill your request, provide you with further information about our school or to contact you when necessary.
You may always opt-out of receiving future mailings. Although you cannot remove yourself from our database, you can prevent unwanted communication.
VI. Information Placed Automatically on Your Computer - Cookies
When you view this website, some information may be stored on your computer. This information will be in the form of a "cookie" or similar file and will allow the website to tailor the experience to your interests and preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to visitors' needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
With most Internet browsers, cookies can be blocked or erased after visiting a website. Some aspects of this website may not function properly if your browser is set to block cookies. Our cookies policy can be read in full below.
VII. Use of Text and Images
If you would like to publish information that you find on our website, please send your request to email@example.com. Downloading any photos of students or community members from our website is not authorized. Where text or images are posted on our site with the permission of the original copyright holder, a copyright statement appears at the bottom of the page. Information about using our logo and image is available by contacting firstname.lastname@example.org.
VIII. Links to Other Websites and Social-Media Platforms
Our website may contain links to enable you to easily visit other websites of interest. Once you have used these links to leave our site, however, you should note that we do not have any control over that other website. We cannot therefore be responsible for the protection and privacy of any information which you provide while visiting such sites and such sites are not governed by this privacy statement. We encourage you to learn about the privacy policies of those companies.
School social media platforms are monitored but we are unable to take responsibility for third party comments and site advertising that could be accessed by browsing these sites.
The American Section takes every precaution to protect users' information. When users submit sensitive information via this website, it is encrypted and remains secure during all stages of transmission. The American Section complies with all French and European legislation requiring safeguards on specific types of information.
Last updated May 15, 2018
In the course of the services we provide to you, the American Section of the Lycée International de St. Germain-en-Laye, 2 bis rue du Fer à Cheval, 78100 Saint-Germain-en-Laye, France (hereinafter “American Section” or “we”), will process personal data relating to you and your children. With regard to such processing, the American Section will qualify as data controller.
In this capacity, the American Section strives to comply with applicable data protection regulations, such as the European General Data Protection Regulation 2016/679 of April 27, 2016 and the Loi Informatique et Libertés of August 6, 2004 on the protection of privacy in relation to the processing of personal data, as may be amended from time to time. This American Section of the Lycée International de Saint-Germain-en-Laye Privacy Notice (hereinafter “Notice”) explains how we collect and use personal data, who we share it with and the ways in which we protect your privacy while doing so. This Notice applies to all personal data collected for and on behalf of the American Section. This pertains to both information collected in analog form (forms, documents, in writing) and through technological means, such as information systems and email.
From time to time, we may make you aware when we require additional personal data for processing activities through a separate specific privacy notice.
The American Section reserves the right to make changes to this Notice from time to time, for example in the light of new developments or new legislation. The American Section will always inform you of such changes in advance. It is also recommended that you consult this Notice regularly.
II. How we collect your personal data
We may collect your personal data in a variety of ways:
- Personal data relating to you or your children can be obtained directly from you or your children, for example when application or health information forms are completed, through information provided via e-mail, via meetings with teachers and staff, etc.
- Personal data relating to you or your children may also be obtained via other information channels, such as previous schools, health professionals, social media channels, etc.
- Personal data relating to you or your children may also be obtained by actions of the American Section itself or by its data processors, e.g. through evaluations and assessments, access control measures, etc.
III. Why we use your personal data
The American Section collects personal data, including special categories of personal data of students and parents, to provide a safe and caring for teaching, learning and general educational purposes.
More specifically we process your or your children’s personal data for the following purposes, and other purposes that are compatible with the purposes described below:
- to undertake and manage the school admissions and enrollment;
- to provide a safe and secure learning environment;
- to comply with child protection requirements;
- to support and enable the academic, pastoral and personal objectives of children, including the monitoring and reporting of progress;
- to provide our educational services;
- to provide support and care for emotional and psychological well-being (pastoral and counseling);
- to protect the health of the students and staff we serve;
- to provide a tailored learning environment and make evidence based education decisions for the children we serve;
- to enable our students to continue or progress their education at other educational organizations;
- to support and develop our employees in the performance of their duties;
- for financial planning to help in the future planning and resource investment purposes;
- to meet our statutory reporting requirements to the education and other authorities;
- to help investigate any concerns or complaints you may have;
- to build and maintain the American Section community, including fundraising;
- to make you aware and inform you about our services, news, events and activities that are undertaken at or in association with the American Section;
- to communicate with you within the framework of your relationship with the American Section;
- to ensure the safety and security of students and staff;
- for forecasting and planning for education service provision; and
- to respond to requests of our staff and (former) students regarding historic information pertaining to their time at the American Section.
IV. On which basis the American Section processes your personal data
We collect and use personal data to carry out the education services as prescribed above. We do so under the lawful basis that the processing is necessary for the performance of a contract in which you are entering or have entered into. In some circumstances, we may have to process data for other purposes that are not necessary for the performance of the contract. In such cases, the processing may be based upon:
- our legitimate interests, such as providing a safe learning environment and maintaining the American Section community, fundraising, etc.,
- on the protection of you or your children’s vital interests
- on the compliance with our legal obligations and/or
- on the consent that you or your children may have provided to us.
V. The categories of personal data being processed
The categories of personal data that the American Section collects and processes include:
- personal information (such as name, address, and contact information);
- special categories of data* (such as health information);
- educational and evaluation data (such as assessments, relevant medical information, special educational needs information, exclusions / behavioral information and psychological reports and assessments);
- attendance information (such as classes attended, number of absences and absence reasons);
- logging and audit in the use of IT systems and education technology apps, applications and cloud based systems;
- communication and correspondence data (such as emails, letters and other types of correspondence); and
- photographs and videos (see also section 8 and 9 of this Notice).
* The education services we provide require us to collect and process special categories of data, such as health information, for the purposes of safeguarding the protection of your children and the wellbeing of those within our care. We do not disclose or share special categories of data without explicit and unambiguous consent unless we have to do so where we are required to by law, or where we have good reason in protecting the vital interests of an individual, or where not doing so would place someone else at risk.
VI. Storing personal data
We keep personal data for as long as necessary with regard to the purposes described in Article III of this Notice or for any other purposes that may be communicated to you.
In general, your personal data are stored on our own servers and on the servers of our data center service provider, located in the European Union. Regarding transfers outside the European Union, see Article VII of this Notice.
VII. Sharing and transfers of personal data
Your personal data is shared internally within the American Section for the purposes of delivering the services required.
For the purposes described in Article III of this Notice, the American Section may need to share your personal data externally with certain recipients, as well as with third parties processing your data on behalf of the American Section. More specifically, this includes the following categories of recipients:
- Schools, colleges or universities that the students attend after leaving the American Section;
- Other schools (among others for the purposes of trips and activities);
- Local education authorities in France;
- Family nurses, doctors or social service organizations (where sharing is in the vital interests, or where not sharing could have a negative impact on the individual);
- Providers of information systems that are necessary for the American Section to deliver the admissions, administration, teaching and learning, pastoral development, and child protection services;
- Providers of IT hosting and maintenance services; and
- Government organizations, police, health and social care (where we are required to do so by law, or where we have obtained your consent to do so).
Personal data may also be transferred to organizations outside France and outside the European Union. This may for example occur for the purposes of student application for college or university. Various teaching and learning applications of providers that are based outside the European Union are also used. For such transfers of personal data outside the European Union, the American Section has implemented suitable safeguards in the form of appropriate contractual clauses where required under applicable data protection legislation.
IX. Photographs and videos
Photographs and videos of your children may be taken by staff and students throughout the school year to record and share everyday life at the American Section. Your child may be identifiable in these photographs or videos. Identifiable photographs of your child may be used for:
- educational and informational purposes (such as keeping records of lessons, field trips, sports, events, staff training), as we have a legitimate interest to do so;
- the identification of your child for health-related purposes, such as allergies, as it is in the vital interest of your child to do so; and
- marketing and publication purposes, if and to the extent we have obtained you and/or your child’s consent where required under applicable data protection legislation to do so.
If such photographs and videos reveal any sensitive personal data of you or your child, we will only process and use such photographs and videos if and to the extent we have obtained you and/or your child’s consent where required under applicable data protection legislation to do so.
X. Your rights
Parents and students may exercise a number of rights with regard to the processing of their personal data vis-à-visthe American Section, in so far as they effectively have those rights under applicable data protection legislation, such as the European General Data Protection Regulation 2016/679 of 27 April 2016 and the Loi Informatique et Libertés of August 6, 2004 on the protection of privacy in relation to the processing of personal data, as may be amended from time to time.
Please contact us with any concerns about the processing of personal data and the exercise of the rights described below. The American Section shall respond to such requests and may or may not act upon them, in principle within a period of one month, all in accordance with applicable data protection legislation.
In addition, you also have the right to contact or file a complaint with the Commission Nationale de l'Informatique et des Libertés.
CNIL - Commission Nationale de l'Informatique et des Libertés
3 Place de Fontenoy
75334 PARIS Cedex 07 FRANCE
Tel: +33 (0)1 53 73 22 22, www.cnil.fr
The rights which you may have under applicable data protection legislation are:
- Right to object – the right to object on grounds relating to your particular situation to the processing of personal data based on the legitimate interests of the American Section, and the right to object to the processing for direct marketing purposes.
- Right to information and access – to request access to and a copy of the personal data the American Section holds on you, as well as the right to information about relevant aspects of the data processing by the American Section. This Notice serves to inform you thereon, but do get in touch if you have any questions.
- Right to rectification – to correct inaccurate personal data or to complete incomplete personal data.
- Right to erasure – to request the deletion or removal of personal data in specific circumstances, for example if your personal data are no longer necessary for the purposes pursued by the American Section or if there no longer is a legal ground for the data processing.
- Right to restriction of the processing – to limit the processing, e.g. where you have told us the data is inaccurate and we are in the process of checking this. In such circumstances, we will continue to store your data but will not process it further until we have checked and confirmed whether the data is inaccurate.
- Right to data portability – to receive your personal data in a structured, commonly used format and to transmit it or have it transmitted to another international school.
- Right not to be subject to automated individual decision-making – the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
Where the processing of your personal data is based upon consent, you and/or your child have the right to withdraw consent at any time. Such withdrawal of consent shall not affect the lawfulness of the processing based on consent before the withdrawal.
There may be instances where you may not want us to process or share your personal information. In these cases, we may not be able to fulfil the service you need, or do so in a limited way, or be able to comply with a statutory obligation. In those instances, we will not be able to comply with your request and we will tell you if this is the case.
For any questions or concerns relating to this Notice or the processing of your personal data by or on behalf of the American Section, as well as for the exercise of any of the rights described in Article X of this Notice, please contact the American Section office.
XII. Applicable law and jurisdiction
This Notice and any disputes arising out of in relation to this notice shall be exclusively governed by and construed in accordance with French law. The courts of Versailles, France shall be exclusively competent for any disputes arising out of or in relation to this Notice.
This Privacy Notice was last updated May 15, 2018.
Last updated May 15, 2018
Our goal is to make the American Section website, www.americansection.org as easy, useful, and reliable as possible. This sometimes involves placing small amounts of information as files on your computer, mobile phone or other device. These small files are known as cookies. Cookies cannot be used to identify you personally the information from them is used to improve services for you through:
- recognizing that you may already have given a username and password so you don’t need to do it for every web page requested;
- measuring how many people are using services, so they can be made easier to use and ensure that there is enough capacity; and
- analyzing anonymized data to help us understand how people interact with our website.
The American Section uses traffic log cookies to identify which pages are being used. This helps us analyze data about web page traffic and improve our website in order to tailor it to visitors' needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
There are two types of cookies you may encounter when using our website:
- First-party cookies: These are controlled by the American Section and used to provide information about usage of our site.
- Third-party cookies: These are cookies found in other companies’ internet tools which we are using to enhance our site, for example Facebook or Vimeo have their own cookies, which are controlled by them.
You may learn more about the legal obligations for cookies on the Commission Nationale de l'Informatique et des Libertés (CNIL), website: https://www.cnil.fr/fr/cookies-traceurs-que-dit-la-loi.
III. How to control and delete cookies
Should you wish to restrict or block the cookies on our website, you may do this through your browser settings. The ‘Help’ function within your browser should tell you how. Alternatively, you may wish to visit https://www.wikihow.com/Disable-Cookieswhich contains comprehensive information on how to do this on a wide variety of browsers.
Please be aware that restricting cookies may impact on the functionality of our website.
If you wish to view your cookie code, just click on a cookie to open it. You’ll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual. To opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.